Best apps: for organising and planning

Thanks to online tools and mobile apps, it has never been easier to organise all aspects of your business life. Here are some of the best free and paid small business apps that can help you get organised

Best apps for to-do lists

A simple, visual project management tool that lets you quickly and easily see what everyone in your team is working on. It can be used to manage to-do lists, tasks and projects across your team.


A very popular planning app for organising your to-do lists. You can prioritise, set reminders, collaborate with others and plan the best way to get things done.


Take notes, grab a screenshot, record audio or copy a link - Evernote captures all this information and then organises it, indexes it and makes it searchable - perfect for small businesses.


Omnifocus records and organises all your to-dos and syncs them so you can get an up-to-date state of play wherever you are. A business planning app powerhouse available for iPhone and iPad.

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Top business finance apps


This one-stop app takes care of your accounting and tax. Designed for freelancers, self-employed people and small business owners, the app has a range of features to make managing your finances simple - from tracking expenses with handy tax claim guidance, to invoicing and estimating tax. The app has two plans: the Start plan (for those just starting out or with 'side-earnings') is free whilst the Grow plan for established businesses is £5 per month. Try the Start plan for free.


A record-keeping app to help small businesses, start-ups and the self-employed track business income and expenses. Costs start from £19 a month for sole traders; free trial available.

Sage Business Cloud

Sage Business Cloud is aimed at freelances, self-employed people and SMEs. In addition to helping you manage your accounts, it offers everything you need for keeping track of payments, payroll and your people - just pick the functions you require. Enjoy a 30-day free trial of Sage Business Cloud Accounting Start, or get 50% off for three months.


Take photos of your receipts and manage business expenses on the go with this popular mobile app.


If you use Quickbooks for your business accounts you can download the free Quickbooks app to help you track income, expenses and tax payments on the go from your Android mobile, iPad or iPhone.


Manage your business on your iPhone, iPad or Android smartphone, including sending invoices, adding receipts and monitoring expenses.

Business password apps


This app lets you automatically generate and save new passwords, and you can store IDs, credit cards, and other business information for auto-filling on any website.


LastPass remembers your passwords and other information and stores it securely in a 'vault', which syncs with any device automatically, so you have access to your business passwords wherever you are.

Best apps for business files


Dropbox allows you to sync business files online and across your computers. Access your files from wherever you are and share your files and photos with others using the free Dropbox app.


Automatically syncs files and folders across multiple computers, allowing you to access business documents, photos and music wherever you are. SugarSync also offers automatic, continuous backup for all your files. Free 30-day trial.

Google Docs

Google Docs allows you to view, share and edit business documents, spreadsheets and PDFs from other computers or from your mobile phone.

Top parcel-tracking apps


The FedEx app, available for iPhone, iPad and Android devices, allows you to track business packages while they are in transit, as well as locating your nearest FedEx office.


Deliveries allows you to track packages from UPS, FedEx, USPS, DHL, TNT, and more. You can also track business orders from Amazon and Apple, even before they even ship. See your package?s location in Google Maps. Available for iPhone and iPad.

Business apps for organising your thoughts


Mind-mapping software that can help improve the way you brainstorm, capture and organise ideas and plan projects.

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